ICE Group Members,

On behalf of the Board of Directors, it is my pleasure to welcome you to the 2025 Annual ICE Group Meeting, scheduled for October 8th through 10th at Loews Kansas City Hotel in Kansas City, Missouri!

A special thank you goes to Clay Daniels and the team at U.S. Engineering for their tremendous effort in preparing to host us. Clay and his team have done an outstanding job putting this meeting together, and we’re grateful for their hard work and hospitality.

This marks our 11th year as The ICE Group, and is has been a fun journey! Together, we’ve built the most productive and impressive collaboration of top-tier technical mechanical service providers in our industry. I’m honored and humbled to be part of this extraordinary group. Your engagement, interaction, and selfless support of one another in tackling complex challenges make this group truly special.

Looking ahead to October, our Technical Committee and Business Agenda Committee are preparing an exceptional program. Clay will continue to keep you updated as the agenda is finalized. I’m personally looking forward to experiencing Kansas City in the fall, hearing from our keynote speaker Nick Lavery, a Green Beret and American hero, and sharing updates on our strategic initiatives following our outstanding planning sessions this past April. This year’s meeting is shaping up to be outstanding.

Finally, a heartfelt thank you to our sponsors. Their partnership and commitment make this event possible, and their support is invaluable to the continued success of The ICE Group.

We’re confident this year’s meeting will be an enriching and inspiring experience for all. Your participation is what makes The ICE Group truly exceptional, and we look forward to welcoming you to Kansas City this October.

Warmest regards,

John Claybourn

Board Chair
Independent Contractor Exchange Group

Loews Kansas City Hotel

1515 Wyandotte Street
Kansas City, MO  64108
Phone: 816-897-7070

Hotel Rate: $279 + 18.475% tax + $3 Kansas City fee per night
The rate is good for 3 days before the event and 3 days after.

Attendees will book directly through the Loews ICE Group hotel website or by calling the Hotel’s Reservation Department at 1-877-748-1451 and mention the ICE Annual Meeting.

Loews Kansas City Hotel is located in the heart of Downtown Kansas City. It has stylish new rooms, an unbeatable city location, and all the benefits of the Loews legendary service. Enjoy all of these things and more at the new Loews Kansas City Hotel, the perfect option for business, leisure, and family travel in the Midwest.

AIRPORT
The Kansas City International Airport (MCI) is located about 20 miles from the hotel. It is about a 30 minute drive from the airport to the hotel.

Preliminary Schedule Overview

OCTOBER 8, 2025 – WEDNESDAY

AIR TRAVEL

Here are some options for getting to Kansas City:

• Delta Meeting Code: NM4CL 
  Click on “Advanced Search” and enter the meeting code.
• United (800-426-1122) :
  Z Code: ZQAA
  Agreement Code: 624437
• ICE is partnering with Safe Harbors to provide the best value when confirming travel arrangements for all attendees. Safe Harbors is able to provide discounted airline and car rental rates. Simply contact 877-443-9739 or email meetingsair@safeharbors.com at your earliest convenience to discuss your travel plans.

AIRPORT
The Kansas City International Airport (MCI) is 20 miles (25 – 35 minutes by car) from the Loews Kansas City Hotel.

GROUND TRANSPORTATION

SuperShuttle is offering reliable service to and from the airport and hotel. To reserve your ride, please use the link below:
Book Your Airport Transfer
Simply click the link and follow the prompts to schedule your ride. The group code KHC6Y is already applied for your convenience.
If you have any questions or changes to your reservation, please contact SuperShuttle directly.

Check the Kansas City International Airport’s page for other ground transportation options.

Safe travels—we can’t wait to see you!

Frequently Asked Questions

Q: What are some of the attractions in Kansas City?
A: Check out the things to do from the the Kansas City Visitor Center.

• Be sure to check out the National WWI Museum and Memorial!
• Kansas City Chiefs are playing  the Detrioit Lions on Sunday, October 12

Q: What events can additional guests attend?
A: Additional guests can be added during registration for $250 per person. Additional guests can attend the Welcome Reception and Offsite Dinner and Play. Additional guests are not allowed to attend any sessions, breakfasts, lunches, or breaks. 

Q: What is the dress code?
A: The dress code for the entire meeting is business casual.

Q: What is the meeting cancellation policy?
A: Cancellation Policy:
CANCELLATION OF REGISTRATION PRIOR TO ANNUAL MEETING
Should a registered member be unable to attend the ICE Group annual meeting and the ICE Group is notified within 30 calendar days prior to the beginning of the event, the registration fee paid by the member will be returned. No refunds will be made if notice of cancellation is received less than 30 calendar days prior to the beginning of the ICE Group annual meeting.

FAILURE TO SHOW
If a member fails to attend without cancelling within 30 calendar days as prescribed above, then the member forfeits the registration fees paid and shall not be entitled to any refunds.

CANCELLATION OF HOTEL RESERVATIONS
Should a registered member be unable to attend the ICE Group meeting, the hotel will charge a no-show fee equal to one night’s hotel stay if not informed of cancellation within 72 hours.